Employment Contract Records Transition to a “Digital” Format - FCHAIN

Employment Contract Records Transition to a “Digital” Format

 Starting from July 12, 2026, amendments to the Rules for Submission and Receipt of Information on Employment Contracts in the Unified Employment Contract Accounting System (UECAS) will come into force in Kazakhstan. The amendments were approved by Order No. 163 dated April 30, 2026, issued by the Acting Minister of Labor and Social Protection of the Republic of Kazakhstan, and are aimed at further digitalization of HR processes and updating terminology in labor relations.

 

What Changes in the Employment Contract Accounting System?

The primary purpose of these amendments is to align the regulatory framework with the modern model of digital interaction between government services.

 

Transition from “Informatization” to Digital Technologies

The document updates the core terminology:

• ~ the term “integration of informatization objects” is replaced with “integration of a digital object”;
• ~ “Information interaction” is replaced with “digital interaction”;
• ~ “Information system” is now defined as a “digital system”.

The new wording emphasizes that HR processes and data exchange between employers and government systems are moving to a more advanced level of digital interaction.

 

UECAS Becomes a Digital System

Previously, UECAS was defined as an information system. Now, it is officially recognized as a digital system designed to automate:

1. employment contract registration;
2. employment activity records;
3. workforce accounting.

This means further development of automated HR data exchange between employers and government platforms.

 

Update of the e-Government Portal

The amendments also affect the eGov portal. The rules now use the term “digital government web portal” — a digital object providing citizens with access to:

1. public services;
2. regulatory information;
3. electronic services;
4. consolidated government data.

For employees, this means that access to employment information and familiarization with updates will be carried out through the digital government infrastructure.

 

Changes in the Use of Electronic Digital Signatures (EDS)

The definition of the electronic digital signature (EDS) has also been updated.

Previously, EDS was defined as “a set of electronic digital symbols.” It is now defined as “a digital record (set of digital data)” created using a private electronic digital signature key.

In addition, employees and candidates will now provide consent for employers to obtain employment activity information directly within the employer’s HR digital system using EDS.

 

What This Means for Businesses

Although the amendments are mainly terminological in nature, for employers they mean:

• ~ stricter requirements for digital HR document management;
• ~ increased importance of proper HR recordkeeping;
• ~ higher requirements for personal data security and storage.

Companies that still manage HR processes partially manually or use outdated systems may face additional challenges when adapting to the new requirements.

 

FChain HR Services

FChain provides comprehensive HR solutions for businesses, helping employers comply with legislation and build modern HR processes.

Outstaffing

We handle employee onboarding and administration, HR documentation, interaction with government systems, and compliance with labor legislation.

Recruitment

We recruit specialists of various levels — from operational staff to executive positions. We ensure fast vacancy fulfillment and reduce the workload on the internal HR department.

HR Audit

We conduct comprehensive audits of HR documentation, identify risks, and help companies prepare their processes for digital HR requirements and government inspections.

FChain is a reliable business partner in HR support and modern workforce solutions.

 

How Medical Organizations Should Account for VAT and CIT in 2026

Prepared by: Moldir Mukhtar

Business Development Specialist

FChain Kazakhstan

📩 almaty@f-chain.com
📱 WhatsApp: +7 771 214 1820