VAT Declaration: Completing Form 300.00 - FCHAIN

VAT Declaration: Completing Form 300.00

The automatic completion of Tax Reporting Form 300.00 is based on data from several information systems. The return is generated using information from the Electronic Invoice Information System, the Astana-1 customs system, Form 328.00, and the taxpayer’s personal account. For businesses, it is important to understand the source of the data and the rules used to allocate it across the relevant lines of the return. This makes it possible to identify discrepancies between accounting records and the information available to the tax authorities in a timely manner.

 

Data Sources Used to Complete Form 300.00

The Electronic Invoice Information System is the primary source of information for domestic transactions. Information on imports from countries outside the Eurasian Economic Union (EAEU) is obtained from the Astana-1 customs system. For imports from EAEU member states, data from Form 328.00 and the taxpayer’s personal account are used. When sales data is generated, electronic invoices with the statuses “Delivered,” “Created,” or “Sent” are taken into account. Documents that remain in draft status are not included in the calculation. The turnover date must also fall within the reporting quarter during which the taxpayer was registered as a VAT payer. Transactions completed before registration as a VAT payer are not included in the relevant data set. Electronic invoices issued in foreign currencies require particular attention. The amounts stated in such invoices are converted into tenge at the exchange rate specified directly in the invoice as of the date of issue. If a different exchange rate is applied in the accounting records, discrepancies may arise during data reconciliation.

How Output VAT Is Calculated

The Electronic Invoice Information System serves as the data source for the “VAT Calculation” section. The system allocates turnover to the relevant lines based on the applicable VAT rate and the status of the transaction. The selection criteria do not overlap, meaning that the same invoice should not be included in more than one line of this section at the same time. In particular, line 300.00.001 is intended for reporting turnover from the sale of goods, works, and services subject to VAT at the applicable rates. Turnover excluding VAT and the amount of VAT calculated are recorded separately. Both components should be reconciled during the review, as discrepancies may arise independently in either of them. Transactions subject to the zero VAT rate are reported in line 300.00.002. Line 300.00.003 is used to reflect adjustments to taxable turnover. Sales of goods, works, and services are reported in line 300.00.004, while VAT-exempt turnover is reported in line 300.00.005. Correct allocation of transactions between these lines is important for the automatic reconciliation of the return data.

How Creditable VAT Is Calculated

For VAT eligible for credit, the data is generated based on notifications with the status “Confirmed.” Original and corrected invoices are taken into account where the quarter in which VAT is credited corresponds to the reporting period. For import transactions, data from the Astana-1 system, Form 328.00, and information confirming payment of the tax are additionally used. Line 300.00.013 reflects goods, works, and services purchased with VAT within the Republic of Kazakhstan, while line 300.00.014 is intended for works and services purchased from a non-resident where the place of supply is recognised as the Republic of Kazakhstan. For imports from countries outside the EAEU, the data for line 300.00.016 is generated based on declarations with the status “Paid” in the Astana-1 system for the relevant reporting quarter. For imports from EAEU countries, Form 328.00 and information on the actual payment of VAT are used. Without confirmation of payment, the relevant amount is not included in the return.

 

Why Discrepancies Arise in the VAT Return

A discrepancy arises when the figures reported by the taxpayer in the VAT return do not correspond to the information contained in government information systems. Therefore, before submitting the return, it is advisable to verify data relating to sales and issued electronic invoices, confirmed notifications concerning VAT credits, as well as import transactions and the actual payment of VAT.

The reasons for discrepancies identified in the source material include:

1. An electronic invoice remains in draft status — such a document is not taken into account by the system when generating the return data.
2. A different exchange rate is used — a discrepancy may arise if the exchange rate used in the accounting records differs from the rate specified in an electronic invoice issued in a foreign currency.
3. A purchase is made from a counterparty that is not a VAT payer — VAT on such a transaction is not eligible for credit.
4. Import VAT is credited before the tax is actually paid — actual payment of VAT is required for the corresponding amount to be recognised as creditable VAT.
5. Turnover is allocated incorrectly between the lines — export transactions, sales of goods, works, and services where the place of supply is not the Republic of Kazakhstan, and VAT-exempt turnover must be reported in the appropriate lines.
6. An adjustment exceeds the amount previously calculated — a negative adjustment cannot exceed the amounts originally reported for the relevant turnover.

Specific Considerations for Companies with Branches

Where a company has branches, electronic invoices issued by its structural subdivisions are generally consolidated under the head office when preparing a single VAT return. For this purpose, the system replaces the branch’s Business Identification Number (BIN) with the BIN of the head office and verifies VAT payer status in relation to the legal entity as a whole. Exceptions apply where the head office of the branch is a non-resident without a permanent establishment in the Republic of Kazakhstan or where the branch is independently registered as a VAT payer. Companies with several branches should pay particular attention to the correct consolidation of documents, as inconsistencies between the accounting system and the Electronic Invoice Information System may result in individual documents being duplicated or omitted.

 

Services Provided by FChain

FChain provides comprehensive support to companies operating in Kazakhstan and helps businesses structure their accounting and legal processes in accordance with applicable legislation.

• Payroll services — calculation of salaries, related taxes, and mandatory payments, as well as preparation of the required reporting.
• Legal support for business — legal advice and ongoing support for companies conducting business in accordance with Kazakhstan legislation.
• Legal audit — comprehensive review of company documents and legal aspects of business operations to identify and minimize potential legal risks.
• Drafting contracts — preparation and legal review of contracts taking into account the company’s business activities and applicable legal requirements.
• Registration of companies — support with business registration in Kazakhstan and assistance with the required legal procedures.

Professional support enables businesses to take a systematic approach to accounting, reporting, and document management.

 

Accounting and Tax News – September 2026

Prepared by: Anel Kosmaganbetova

Assistant to the Director

FСhain Kazakhstan

 📩almaty@f-chain.com
WhatsApp: +7 771 214 1820